Productivity Hacks To Make You More Effective At The Office

We all could use more time in a day, but the stark reality for most of us is that life is only speeding up and becoming even more hectic as technology propels us forward, especially in business and office environments.

Truth be told, we were sold a bill of goods about how technology was going to make our lives easier, since it would automate and take care of many tasks for us. The problem is that the technologies that have, in fact, done some of that have also forced us to do more, learn more, and be more connected, 24/7.

Since it doesn’t look like smartphones or other tech innovations that have complicated our lives will be going anywhere anytime soon, the best thing you can do for yourself, for personal and professional reasons, is to become a master of productivity.

Before we dive into some ninja productivity hacks, the following Zig Ziglar quote should serve as a disclaimer: “Repetition is the mother of learning, the father of action, which makes it the architect of accomplishment.”

Start Your Day Right

Energy and mental clarity are vital factors to your productivity, so prepare and start the day right, and set the course for the rest of the day.

Getting enough sleep is crucial in ensuring that the mental acuity that is needed for decision making and creative endeavors is there. If you want to be remarkable, then late nights and the subsequent days of zombie-walking through the motions just aren’t going to cut it. While there have been reports about how some very successful people get by on minimal sleep, that’s not the type of habit that you want to pattern after anyone else, since everyone has different needs. Your body will tell you whether you really need six or eight hours, but the bottom line is – recharge!

Before you get into the office, make sure you have proper fuel in that finely tuned machine that you call your body. Replenish from your slumber, first and foremost, by making sure you’re hydrated. Downing around 16 ounces of water will both fill you up and properly replenish your body.

Now, a success habit to model is squeezing morning exercise into your routine. Whether you walk, jog, do weights or yoga, exercise to start the day has shown to improve both your mental and emotional state, and for productivity purposes, physical movement is an undeniable productivity hack.

Mastering Office Obstacles

There are few time sucking phenomena as prolific as the email inbox. To think, we once were so excited to get email that our inbox would proclaim, “You’ve got mail!” The truth of modern office life is that we’re all drowning in email communication, so turn it off to get serious.

Yes, turn off those alerts. Get down to what really matters and get things done. If need be, set an auto-reply to put overload offenders on notice that you’ll be checking email at noon and 3 PM, and if it’s urgent and needs attention before that time, they should call.

Managing meetings can revolutionize your day-to-day productivity. While meetings are a necessity and requirement for effective communication, that doesn’t mean we can’t optimize the time we spend meeting.

Scheduling meetings to start at five minutes past the hour not only ensures that you can start on time if your prior meeting runs long, but it also will stand out and is more likely to be remembered by the meeting attendees as you begin to implement this. If you get colleagues to follow, congratulations, you’ve started a productivity movement!

A couple other tricks for keeping meetings effective is to send out agendas the day prior, so expectations can be set and all participants can hit the ground running. Also, when the information is not confidential, keeping the meeting room doors open is another way to stay aware of the outside world, keeping the likelihood of becoming too hyper-focused and losing track of time to a minimum.

O-H-I-O
While I live in Northeast Ohio, I’m not even partial to this next hack for that reason. Rather, I am fascinated with this powerful suggestion because it can completely alter the way that you’re impacted by email. We all know how debilitating email overload can be. While it’s an essential part of office life, the age of information overload is nowhere more apparent than when dealing with an inbox full of messages that demand replies. Keep email from crushing you with O-H-I-O.

Prepare for Monday, On Friday
If you examine highly productive people, you’ll notice that strong habits related to planning always show up. Here’s a productivity hack that will help you become more effective in planning out your week and starting out ahead of the game — Prepare for Monday, On Friday.

Calendar Instead of To-Do List
Sometimes the tools and devices we create and use to help us deal with overload only end up bringing us more of it. Is the trusty old to-do list still carrying its weight, or is it betraying you? If that is the case, it may be better replaced by your calendar.

Go On a Social and Mobile Diet
While the business value for these two productivity wasters is undeniable, there may be no bigger distractions in the workplace today than social media and cell phones. With that being said, doing without these ever-present demands of modern life, even if it’s just scaling back during peak productivity hours: Put Away the Phone & Restrict Your Social Media Diet.

Taking Small Actions Tricks Your Brain
Lastly, I’ll leave you with this little secret, because it can help you conquer any challenges that you might have with productivity in one fell swoop… or perhaps I should say in a series of small actions: The Secret to Forming Super Productive Habits

Tony Zayas
Tony Zayas is an award-winning digital marketer and strategist. As Director of Sales & Manager, Tony coaches Proforma Owners and Sales Associates on prospecting, client acquisition and other growth strategies, in addition to leading Proforma’s digital marketing initiatives.

A graduate of the University of Iowa, Tony joined Proforma in 2011 and brings over 10 years of experience in digital marketing. In 2013 Zayas was named as an inaugural winner of Smart Business Magazine’s 2013 Social Media Impact Awards for the Large Companies category. The award recognizes marketing executives that took that leap of faith into the unknown world of social media and in doing so, drove substantial value for their companies.

AboutTony Zayas

Tony Zayas is an award-winning digital marketer and strategist. As Director of Sales & Manager, Tony coaches Proforma Owners and Sales Associates on prospecting, client acquisition and other growth strategies, in addition to leading Proforma’s digital marketing initiatives.

A graduate of the University of Iowa, Tony joined Proforma in 2011 and brings over 10 years of experience in digital marketing. In 2013 Zayas was named as an inaugural winner of Smart Business Magazine’s 2013 Social Media Impact Awards for the Large Companies category. The award recognizes marketing executives that took that leap of faith into the unknown world of social media and in doing so, drove substantial value for their companies.

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